Contact

Reece Lipman Films Ltd

Suite 1, Concept House,

23 Billet Lane,

Hornchurch

Essex

RM111XP

 

Reecelipmanfilms@gmail.com

 

Purpose of GDPR Policy

Reece Lipman Films Ltd (thereafter referred to as “The Company”; “our”; “we”) is committed to processing data in accordance with our responsibilities under the General Data Protection Regulation 2018 (thereafter referred to as “GDPR”).

 

The purpose of the policy is to explain clearly to clients and individuals appearing in our video content (thereafter referred to as “you”) how the Company collects, processes and stores personal data.

 

Data processors

The Company is a data processer of personal data. We may change this privacy notice from time to time by updating this page in order to reflect changes in the law and/or our privacy practices. We encourage you to check this privacy notice for changes whenever you visit our website – reecelipmanfilms.com

 

Data Protection Principles

Personal data must be processed in accordance with six ‘Data Protection Principles’ and so must:

 

• be used fairly, lawfully and transparently;

• be collected only for valid purposes that we have clearly explained to you and not used in anyway that is incompatible with those purposes;

• be relevant to the purposes we have told you about and limited only to those purposes;

• be accurate and kept up to date. Any inaccurate data must be deleted or rectified without delay;

• not kept only as long as necessary for the purposes we have told you about; and

• be kept securely.

 

The Company is accountable for these principles and must be able to demonstrate that it is complying with its legal obligations under Data Protection legislation.

 

The personal data we collect about you

 

The Information Commissioner’s Office (ICO) defines personal data as “information that relates to an identified or identifiable individual.” Personal information that we will process in connection with all of our services, if relevant, includes:

 

• Personal and contact details, such as title, full name, contact details and contact details history

• Your date of birth, gender and/or age

• Your nationality

• Your physical appearance

• Your race, ethnic origin, political opinions, religious or philosophical beliefs, and sexual orientation

• Records of your contact with us such as via phone, email or at an event

• The usage of our services

• Marketing to you and analysing data, including history of those communications, whether you open them or click on links, and information about services we think you may be interested in, and analysing data to help target offers to you that we think are of interest or relevance to you.

• Information we obtained from third parties, including information about your video views, duration, and retention rates. More information on third parties is available below in ‘How we store data’.

• Information about your employment status, if relevant

• Information we buy from third parties, including demographic information, marketing lists, publicly available information, and information to help improve the relevance of our services

 

We never share personal data with third parties for sales and marketing purposes.

 

How we collect data and why do we have it

 

Under GDPR, the lawful bases we rely on for processing this information are:

 

1. Your consent. You are able to remove your consent at any time. You can do this by contacting the Company via the contact details listed at the start of this notice.

2. We have a contractual obligation.

3. We have a legal obligation.

4. We have a vital interest.

5. We need it to perform a public task.

6. We have a legitimate interest.

 

The details of how we process data using these lawful bases are outlined below.

 

How we use data

 

We use your information:

 

• In all stages and activities relevant to delivering our services including — but not limited to — video production planning, filming, securing filming permits, gaining security access to locations, video editing, and designing and animating motion graphics (contractual reasons and / or for our legitimate interests)

• To provide you with consultancy and support, guidance, reports, training, networks, groups & events, research and news (contractual reasons and / or legitimate interests);

• To maintain our own accounts and records (legitimate interests and / or legal reasons);

• To improve our products and services (legitimate interests);

• Using data for statistical or analytical purposes (legitimate interests);

• To process any transactions or financial payments required for our services (for contractual reasons and / or for legal reasons);

• For sales and marketing purposes, we may provide you with information on products and services which may be of interest (for our legitimate interests or with your consent);

 

How we store data

 

The Company has robust measures in place to minimise and prevent data breaches from taking place. It has internal policies, procedures and controls in place to try and prevent your personal information from being accidentally lost or destroyed, altered, disclosed or used or accessed in an unauthorised way. In addition, we limit access to your personal information to those employees, contractors and other third parties who have a business need to know it in order to perform their job duties and responsibilities.

 

Should a breach of personal data occur (whether in respect of you or someone else) then we must take notes and keep evidence of that breach. If the breach is likely to result in a risk to the rights and freedoms of individuals, then we will also notify the Information Commissioner’s Office within 72 hours.

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Your information is securely stored on:

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• Camera memory cards

• Securely stored hard drives

• Secure third-party processors (see below)

 

The following are third-party data processors who we have appointed and vetted to process personal data:

 

• Google Drive

• Dropbox

• Frame IO online video platform

• Youtube

• Zoom video communications

• WeTransfer

• Microsoft Office 365

 

Your personal information may be shared with our client, sub-contractors and other members of the cast and crew to complete necessary production tasks, such as gaining access to filming locations and providing production updates.

 

Footage is transferred from camera memory cards onto hard drives. All hard drives stored securely at the Company’s secure office location

 

The director or producer must instruct the sub-contractor in writing to delete the rushes from the memory card shortly after the filming days once the data has been securely transferred.

 

Where an interview has been filmed remotely using a video conferencing tool, the director downloads the footage from Zoom and transfers it to the editor via WeTransfer. Once the editor confirms they have received the footage and backed it up securely, the director deletes it from Zoom and WeTransfer.

 

Once a project has been completed, the data is transferred to 2 identical archive hard drives where it is either archived in the Company’s secure office location or stored in an off-site secure storage facility.

 

Unless we explain otherwise to you, we’ll also hold your personal information based on the following criteria:

 

• For as long as we have reasonable business needs, such as managing our relationship with you and managing our operations; and/or

• For as long as we provide our services to you.

 

The data subject’s rights

 

Under data protection law, you have rights including:

 

Your right of access - You have the right to ask us for copies of your personal information.

 

Your right to rectification - You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

 

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.

 

Your right to restriction of processing - You have the right to ask us to restrict the processing of your information in certain circumstances.

 

Your right to object to processing - You have the right to object to the processing of your personal data in certain circumstances.

 

Your right to data portability - You have the right to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances.

 

You are not required to pay any charge for exercising your rights, unless the request is unfounded, repetitive or excessive. If you make a request, we have one month to respond to you.

 

Please contact us at enquiry@bigbutton.tv / +44 (0)121 309 0340 if you wish to make a request.

 

How to complain

 

You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk).

 

We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

 

The ICO’s address:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline number: 0303 123 1113